for coaches, course creators and service-based businesses
Build Marketing Systems That
Save Time and
Scale Your Business
I implement GoHighLevel CRM, automations, funnels, and membership sites that save time, reduce manual work, and support business growth.
sounds familiar?
Is Your Business Growing Faster Than Your Systems?
As businesses grow, so do the moving parts.
More leads. More emails. More follow-ups. More manual work. More platforms.
Without organized systems, small inefficiencies quickly become daily bottlenecks. You might recognize a few of these:
✔ Leads aren't consistently followed up
✔ Customer information is spread across multiple tools
✔ New clients require repetitive manual onboarding
✔ Your CRM no longer reflects what's actually happening
✔ Marketing tasks rely on memory instead of systems
✔ Team members repeat the same work
✔ You're spending valuable time managing processes instead of growing the business
This isn't simply an admin issue. It's a systems issue.
your ultimate solution
I Build the Systems That
Keep Your Business Running
Every growing business depends on reliable systems—not just good marketing. Businesses operate more efficiently when their CRM, funnels, automations, websites, email marketing, and customer onboarding work together as one connected system
Instead of juggling disconnected platforms and repetitive tasks, you'll have processes designed to support consistent operations and sustainable growth.
CRM & Sales Systems
GoHighLevel
Pipeline setup
Lead tracking
CRM organization
Marketing Automation
Email sequences
Workflow automation
Lead nurturing
Follow-up systems
Funnels & Websites
Landing pages
Sales funnels
Business websites
Booking systems
Online Learning Systems
Membership sites
Course implementation
Student onboarding
Marketing Operations
Newsletter production
SEO implementation
WordPress
Content operations
what's in it for you
What Changes When
Your Backend Actually Works
When your systems are built properly,
here's what your business looks like:
When your backend is built properly, your coaching business feels different.
• New leads are captured and tagged automatically.
• Follow-up happens without you remembering every step.
• Discovery calls book with fewer no-shows.
• Clients get access the moment they pay.
• Your workflows are organized and easy to manage.
• Your business runs more smoothly behind the scenes.
You don't have to hire more people.
You don't have to work more hours.
You just need the right system — built correctly the first time.
how i work
The 4-Stage System Build
STAGE 01 - MAP
I review your current client journey and identify where leads or clients are falling through the cracks.
STAGE 02 — BUILD
I create your GoHighLevel system based on your business goals and workflow needs.
STAGE 03 — TEST
I check the automations, funnels, reminders, and access flows to make sure everything works.
STAGE 04 — LAUNCH
I hand over the system with clear documentation and support so you know exactly how it works.
about me
Technology Is Easy.
Building the Right Business System Is the Real Challenge.
I help coaches, course creators, and service-based businesses build organized systems that simplify operations and create better client experiences.
My background combines over 10 years of administrative operations with hands-on experience in marketing operations, CRM implementation, SEO, online course delivery, and GoHighLevel. Before specializing in GoHighLevel, I managed the backend operations of a coaching business, giving me firsthand insight into the challenges of disconnected tools and manual workflows.
Today, I design CRM systems, automations, sales funnels, and membership platforms that reduce repetitive work, improve efficiency, and support sustainable business growth. I also leverage AI tools to streamline research, documentation, SOP creation, and workflow planning—always tailoring every solution to each business's unique needs.
Why Work With Me:
✓ 10+ Years in Operations – Strong foundation in organization, process improvement, and business operations.
✓ Real Coaching Business Experience – Managed the backend of an online coaching business, not just practice projects.
✓ Automation with Purpose – I build workflows that solve real business problems, not just connect apps.
✓ AI-Enhanced Efficiency – I use AI to speed up planning, documentation, and SOP creation while keeping every workflow customized.
✓ Business-First Approach – I focus on creating systems that are simple, scalable, and easy for your team to manage.
Marketing Systems & Automation Specialist
Course Launch Operator
13
Courses Built
10
Funnels Built
109+
SEO Articles
50+
Email Marketing Campaigns
tools stack
portfolio
Have a Glimpse of How I Work
Here are all the sample works with GHL, Wordpress and other platforms I built
Website, Funnels and Automation (Click images to see full view)
Lead Generation Funnel
Designed the landing page, configured GoHighLevel forms, connected CRM automation, and created the follow-up workflow.
Sales Funnel
Built the sales funnel, configured the checkout process, automated payment confirmation, and set up instant course access after purchase.
Booking Funnel
Created the booking workflow, integrated the calendar, and automated confirmation and reminder emails to support a smoother scheduling process.
Client Journey Process Map
Mapped the complete customer journey, identified automation opportunities, and designed the workflow blueprint before implementation.
Workflow Automation
Built the workflow automations inside GoHighLevel, connected triggers and actions, and tested each step to ensure the client journey worked seamlessly.
Business Website
Designed and built the website structure, organized the content layout, and optimized pages for usability and search visibility.
Courses and SEO (Click images to see full view)
Courses Built (WordPress/LearnDash)
Structured online courses, configured lesson delivery, organized course content, and prepared the learning experience for students.
GHL Membership Course Portal
Built the membership portal, configured user access, and organized course delivery within GoHighLevel.
Marketing Operations - Content, SEO and Email (Click images to see full view)
SEO Optimized Blog posts
Conducted keyword research, wrote SEO-friendly articles, optimized on-page content, and published posts in WordPress.
Email Campaigns
Designed email campaigns, created email content, formatted templates, and prepared automated email sequences.
Social media content
Planned content topics, designed visuals, wrote copy, and prepared branded content to support consistent LinkedIn marketing.
system walkthrough (mock project)
Case Study: Automated Client Journey for a Coaching Business
This mock project showcases how an end-to-end GoHighLevel system can automate the client journey, reduce manual work, and create a smoother experience for both the business and its clients. Watch the walkthrough below to see how the complete workflow was designed and connected.
Business Challenge
The business relied on manual processes for lead follow-up, appointment reminders, onboarding, and course access. Using multiple disconnected tools made daily operations time-consuming and increased the risk of missed follow-ups and inconsistent client experiences.
Solution Designed
I designed a connected GoHighLevel system that automated the client journey—from lead capture and booking to onboarding and re-engagement—creating a more organized and efficient workflow.
Systems Built
• CRM Pipeline & Lead Management
• Lead Generation Funnel
• Booking Workflow
• Email Automations
• Membership Site
• Client Onboarding
• Customer Journey Process Map
Operational Benefits
• Reduced manual administrative work
• More consistent lead follow-up
• Faster client onboarding
• Better visibility across the sales pipeline
• A smoother and more organized client experience
TESTIMONIALS
What Others Are Saying
“I’ve enjoyed her contribution
and I recommend her without hesitation.”
I have found here to be a dependable remote contractor — she turns up, follows through, and maintains a steady standard of work, whilst proactively communicating. I would be happy to discuss Mary’s work in more detail if required.
Bruce Rowse,
Sustainability and Energy Efficiency Consultant, 8020Green Pty. Ltd.
“She took our non-functioning web page to a new fresh dynamic, which has resulted in new search engine enquiry.”
Mary Grace Galan is a wonderful clear thinking positive minded person. In my 49 years of Company Management, Mary stand's out fast understanding of key important products, presented in a clear sharp way that captures client attention. I recommend Mary as a leader with a new refreshing approach.
Geoff Williames,
Founder, WIlliames Pty. Ltd.
Frequently Asked Questions
Do I need to already have GoHighLevel?
No — I can help you set up a new GHL account from scratch or work inside your existing one. If you're not on GHL yet, I can walk you through what plan makes sense for your coaching business.
How long does a full system build take?
A complete system build typically takes 2–4 weeks depending on scope and how quickly we can align on your client journey. Smaller builds (single funnel or automation) can be done in 3–5 days.
Do you work with businesses outside the coaching industry?
Absolutely. While much of my portfolio was built for coaching and online education businesses, the same systems apply to consultants, agencies, professional services, membership businesses, and other service-based organizations that need better CRM management, automation, and marketing operations.
I already have a GHL account but it's a mess. Can you help?
Absolutely — cleaning up, reorganizing, and optimizing existing GHL accounts is part of what I do. I'll audit what's there, identify what's broken or missing, and build out what needs to be fixed.
Do you offer ongoing support after the build?
Yes — I offer monthly retainer packages for coaches who want a reliable backend partner managing their GHL, email campaigns, content, and operations on an ongoing basis. Most long-term clients start with a one-time build and move into a retainer.
What makes you different from other GHL VAs?
Most GHL specialists know the platform technically. I come from a digital marketing background — I've managed real email campaigns, published 109+ SEO blog posts, built and launched 13 online courses, and handled the full marketing backend of a coaching business for 17 months. When I work inside GHL, I'm thinking like a marketer and an operator — not just a technician clicking buttons. I understand why a system is built a certain way and whether it's actually doing what it's supposed to do for your leads.
SECURE YOUR SCHEDULE TODAY
Ready to Build a Business That Runs More Efficiently?
Whether you're building your first automated workflow or improving an existing system, I'd be happy to discuss how organized marketing systems and automation can support your business goals.
100% Free . No Committment . 30 minutes
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